Oklahoma House of Delegates
A. Composition: The House of Delegates is the ruling body of this Society and action taken is binding. The voting membership of the House consists of:
1. The Board of Directors;
2. Professional and Emeritus members of the Society being in good standing.
B. Meetings: There shall be at least one meeting of this Society annually, to include scientific sessions and at least one meeting of the House of Delegates. Other meetings may be called as provided in the Society Regulations.
C. Quorum: A quorum of the House of Delegates shall be; President, President Elect and four (4) other registered members.
D. Under circumstances and procedures provided for in the Society Regulations, elections or other votes of the House of Delegates may be taken by mail or e-mail ballot.
A. The Bylaws of this Society may be amended as follows:
1. Proposed amendments may be submitted in writing by a group of three or more professional or emeritus members to the chairman of the Bylaws Committee, at least ninety (90) days before an opinion is desired.
2. The Bylaws Committee shall submit the proposed amendment(s) in context to the Board of Directors, along with committee recommendations.
3. Four copies of proposed amendments approved by a majority of the Board shall be sent to the chairman of the ASCLS Bylaws Committee at least sixty (60) days before an opinion is desired.
4. Proposed amendments approved by ASCLS shall be submitted to the House of Delegates for approval. If notice is given in the publication immediately prior to the meeting of the House, two-thirds (2/3) affirmative vote of votes cast shall adopt. Without previous notice, a three-fourths (3/4) vote is required.
B. The Articles of Incorporation may be amended in the same manner as the Bylaws, provided that all amendments conform to the laws of the State of Oklahoma.
C. The Society Regulations, with the exception of changes in the amount of dues, may be amended by the Board of Directors by a two-thirds (2/3) vote. Such changes must be published in the next issue of the society publication. Dues changes require previous notice and must be adopted by a two-thirds (2/3) affirmative vote of the House of Delegates.
Board of Directors
1. The President may appoint Board liaisons to serve as ex-officio members of one or more committees.
2. When the House is not in session, the Board is authorized to act and to make its actions known to the next session of the House. The Board shall not take any action which binds the Society beyond the next meeting of the House of Delegates except as the House may authorize.
3. The Board of Directors shall designate which officers and members may be remunerated for services rendered. Application for such monies must be made in writing to the President prior to need. If approved, the President directs the Treasurer, in writing, to advance said monies, not to exceed $75.00, to the applicant. Within 45 days, the applicant shall return to the Treasurer receipts for all expenditures and monies not required. The Board may approve the reimbursement of larger amounts.
Professional membership shall be open to all persons certified or engaged in the practice and/or education process of clinical laboratory science, including those with an active interest supporting the purposes and goals of this Society.
Collaborative membership shall be available to any individual who currently holds membership in any other health related national organization and has never been a member of ASCLS.
Emeritus membership shall be open to any member who has retired from gainful employment.
Student membership shall be open to persons enrolled in a structured program of training or academic instruction in clinical laboratory science, or to full-time graduate students in a related science area.
Honorary membership shall be awarded by vote of the House of Delegates in recognition of outstanding service or contributions to the field of clinical laboratory science.
6. First Year Professional.
First Year Professional membership shall be available to persons who have graduated within the last 12 months from an accredited program in laboratory science. Prior student membership with ASCLS is not a prerequisite. This membership status is valid for only one year to assist recent graduates financially.
7. Transfers of membership from one constituent society of ASCLS to another constituent society shall be as described in the ASCLS Bylaws and SOPs.
The rules contained in Robert's Rules of Order, Newly Revised (current edition) shall govern this Society in all cases in which they are not inconsistent with these Bylaws.
Goals of the Society
The goals of the Society are:
In general, to do anything and everything necessary and proper to the conduct of any society of this nature, and to exercise any and all other powers which now or hereafter may be authorized by law.
Representation to the National House of Delegates of the American Society for Clinical Laboratory Science
1. The allotted delegates and alternates shall be elected at the annual meeting of this Society. Nominations may be made from the floor. Election shall be by written ballot and a plurality vote shall elect. The quota of delegates and alternates shall be filled in order according to votes received.
2. The total number of delegates is exclusive of such officers and members of the ASCLS Board of Directors who reside in the state.
A. The annual membership dues shall be the amount of ASCLS dues plus the amount required by ASCLS-OK for the appropriate membership category. Total annual dues shall be remitted to the ASCLS Executive Office. The amount of ASCLS-OK dues shall be as defined in the Society Regulations.
B. Procedures for changing the dues amounts shall be in Article XV--Amendments.
1. Qualifications for office:
a. Professional and emeritus members in good standing who have three years membership in this Society immediately prior to election, or who have served one term on the Board of Directors in this or another constituent society are eligible for the office of President-elect.
b. Professional or emeritus members in good standing who have one year of membership in this Society are eligible for the offices of Secretary, Treasurer, or Board member.
c. Any person who ceases to be a professional or emeritus member forfeits any office or position held.
2. Election procedures
a. At the annual meeting, the House of Delegates elects officers from a slate submitted by the Nominations Committee and nominations from the floor. Nominations made from the floor must have the written consent of the nominee. Election shall be by ballot unless there is but one nominee for an office, in which case the vote may be by voice vote. A majority of votes cast shall elect. If no majority is obtained, balloting continues until election. In the event of a tie, the election shall be by lot.
b. At each annual meeting, two professional or emeritus members who are not officers of this Society shall be elected to the Board of Directors for a term of two years. No Board member may succeed himself/herself.
c. At the ASCLS-OK House of Delegates annual meeting, a first year professional shall be elected to the Board of Directors for a term of one year.
d. The student director shall be appointed by the Board of Directors at the fall board meeting.
e. A list of candidates and their qualifications shall be printed in the state publication immediately prior to the annual meeting.
f. Any officer may be nominated for a different office. If elected, he/she must resign the original office.
g. Mail ballot--any election may, at the discretion of a majority of the Board of Directors, be done by a mail-in ballot. A mail ballot may also be used in matters for which a majority of the Board decides the entire membership should be polled. Procedures shall be as defined in the parliamentary authority.
3. Filling of vacancies
a. A vacancy in the office of President shall be filled by the President-elect for the remainder of the President's term and for the following year. The Board of Directors shall, by a majority vote, elect an interim President-elect. At the next annual meeting, the House of Delegates shall elect a President-elect for a term of one year.
b. The Board of Directors shall fill a vacancy in the offices of President-elect, Secretary, Treasurer, or Board member(s) by electing a successor, by a majority vote, from the slate of nominees for the respective office, or from other eligible members, to serve the unexpired term.
c. In the event of vacancies in the offices of President and President-elect, the immediate past President shall become President for the unexpired term of the President. The Board of Directors shall elect an interim President-elect. At the next annual meeting, both a President and President-elect shall be elected.
4. Impeachment procedures
a. Initiation of impeachment--a motion for impeachment is presented in confidence to the immediate past President, with a full report of the evidence. The past President, along with two Board members selected by him/her, shall investigate the charges immediately and present a recommendation to the Board of Directors either to exonerate or to offer the accused a choice between resignation and a hearing.
b. Hearing (if chosen)--At least 14 days prior to the date set for the hearing, the accused shall receive, by registered mail, notice of the date of the hearing and a copy of all charges. The Board of Directors shall conduct the hearing. The defendant is guaranteed the right to confront his/her accuser and to be
represented by legal counsel. After the hearing, the Board of Directors shall deliberate and report to the House of Delegates its findings, along with its recommendation to exonerate or to remove the accused from office. A two-thirds vote of the House is required to impeach any elected officer or Board member.
AMERICAN SOCIETY FOR CLINICAL LABORATORY SCIENCE-OKLAHOMA
Revised April, 1989
Amended April, 1994
Amended April, 1996
Amended, April, 2007
Revised, August, 2014
Oklahoma House of Delegates
a. Annual meeting: Notice of the meeting dates and location shall be sent to all members at least thirty (30) days prior to the meeting.
b. Special meetings: May be called by the President with the approval of the Board of Directors. Notice listing purpose, agenda, and place of the meeting, shall be sent to the membership at least ten (10) days prior to the meeting.
c. Seminars: There may be seminars at times and locations approved by the Board.
d. Any meeting of this Society may be held in conjunction with another health related organization, another state(s) meeting or with the Region VII of ASCLS.
2. All delegates to the annual or special meetings shall present their credentials and register with the House Affairs Committee prior to entering the House.
3. Elections and votes of the House of Delegates may be taken by mail ballot. The Board of Directors shall, by a majority vote, determine if a mail vote is to be used and notify the membership of their decision. Procedures shall be as defined in the parliamentary authority.
BYLAWS OF THE
AMERICAN SOCIETY FOR CLINICAL
Revised April, 1989
Amended April, 1992
Amended April, 1994
Amended March, 1995
Amended April, 1996
Amended October, 2000
Amended April, 2007
Amended June 15, 2012
Amended April 19, 2013
Amended April 25, 2014
1. The official publication shall be published at least twice yearly and shall be made available to all members of this Society. The official publication may be an e-mail document or a printed document.
2. The Webmaster shall be appointed by the Board of Directors and may be an officer of this Society concurrently.
The fiscal year shall be from August 1 to July 31, inclusive.
The name of this Society shall be the American Society for Clinical Laboratory Science-Oklahoma, hereinafter referred to as the Society or ASCLS-OK, an affiliate of the American Society for Clinical Laboratory Science (ASCLS).
Dissolution of the Society
The official publication of ASCLS-OK shall be in the charge of the webmaster and such staff members as the webmaster may select. The publication name shall be selected by the House of Delegates.
A. The membership of this Society shall consist of the following classes: professional, collaborative, emeritus, first year professional, student, and honorary. The qualifications for each class of membership shall be as listed in the Bylaws and SOPs of the American Society for Clinical Laboratory Science. All members shall maintain membership in ASCLS.
B. Professional and emeritus members may vote, hold office, serve as delegates, and serve on and/or chair any committee of this Society. Student delegates may vote in the House of Delegates. All other membership classes are entitled to all rights, benefits, and privileges with the exception of holding an elective position or voting in the House of Delegates.
C. Members may be expelled according to procedures defined in ASCLS Bylaws and SOPs.
A. The officers of this Society shall be President, President-elect, Secretary and Treasurer. The duties of the various officers shall be as specified in these Bylaws and the parliamentary authority. The officers shall serve until their elected or appointed successors take office.
B. Duties of the officers:
1. The President shall:
a. be the chief executive of this Society;
b. preside at all meetings of the Board or Directors and House of Delegates;
c. be an ex-officio member of all committees except the Nominations Committee;
d. appoint the chairmen of all standing and administrative committees;
e. appoint such special committees as are needed or as directed by the Board of Directors or House of Delegates;
f. be represented on the President's Council and the Regional Council of ASCLS;
g. submit names, addresses, and ASCLS numbers of all elected officers and Board members and committee chairmen to the Executive Office of ASCLS;
h. maintain a correct list of all members of the Society;
i. submit names, addresses, and ASCLS numbers of all delegates and their alternates, ASCLS Board members and past presidents residing in the state to ASCLS;
j. deliver to his/her successor all Society properties in his/her possession within one month after expiration of his/her term of office.
2. The President-elect shall:
a. become familiar with the duties of the President;
b. succeed to the office of President in the event of a vacancy;
c. be represented on the President's Council and the Regional Council of ASCLS;
d. preside at meetings of the Board of Directors and House of Delegates in the absence of the President;
e. serve on the Leadership Development committee;
f. perform other such duties as required by the Society or ASCLS.
3. The Secretary shall:
a. act as secretary at all meetings of the Board of Directors and House of Delegates;
b. deliver to his/her successor all Society properties in his/her possession within one month after expiration of his/her term of office;
c. perform other such duties as required by the Society or ASCLS.
4. The Treasurer shall:
a. assure the receipt and expenditure of funds according to the directives of the Board of Directors and/or the House of Delegates;
b. serve as an ex-officio member of the Finance Committee;
c. prepare a financial statement for each Board of Directors meeting;
d. Have the account reviewed by a certified public accountant at the expense of the Society when deemed necessary by the BOD.
e. deliver to his/her successor all Society properties in his/her possession within one month after expiration of his/her term of office;
f. perform other such duties as required by the Society or ASCLS.
C. Terms of office:
1. The President and President-elect shall serve for two years.
2. The Secretary and Treasurer shall serve for two years. They may be re-elected, but may not serve more than two consecutive terms.
3. All terms of office begin with the sine dieadjournment of the National ASCLS House of Delegates and continue until the successors are elected and take office.
D. Elections Procedures--shall be as defined in the Society Regulations. A mail or e-mail ballot may be used.
E. Filling of vacancies: -- vacancies shall be filled according to procedures defined in the Society Regulations.
F. Impeachment: Any elected officer or Board member may be impeached for gross dereliction of duty, for malfeasance, or for conduct detrimental to the Society. The missing of two consecutive Board meetings without prior communication to the President shall constitute dereliction of duty. Procedures shall be as defined in the Society Regulations.
Representation to the National House of Delegates of the
American Society for Clinical Laboratory Science
A. This Society is entitled to representation at the annual session of the ASCLS as stipulated in the SOP of this society and shall include; (4) delegates the President and President-elect, or their alternates, together with one (1) new professional, one (1) student delegate] plus one (1) delegate per each 50 professional and emeritus members or major fraction thereof to the House of Delegates, to be designated in accordance with established procedures.
B. The selection of delegates and alternates to ASCLS shall be according to procedures defined in the Society Regulations.
Dissolution of the Society
A. In the event that the American Society for Clinical Laboratory Science-Oklahoma is dissolved, all monies remaining in the treasury, after paying authorized claims, shall be paid over to the American Society for Clinical Laboratory Science as the parent organization of ASCLS-OK.
B. If a new constituent society is not reorganized in the State of Oklahoma for five years, then the monies held in escrow by the parent Society shall be conveyed to the ASCLS Education and Research Fund, Inc.
1. Elective Committees: Nominations
a. Method of Selection--Any member may submit the names of qualified persons to the Nominations Committee in the same manner as for any elective position. Nominations are accepted from the floor of the annual House of Delegates, provided written consent of the nominee is obtained. The candidate receiving the greater number of votes cast shall become the Committee's vice-chairman and succeed to the chairmanship the next year. Vacancies occurring on the Committee shall be filled by an interim presidential appointment, with a successor being elected at the next annual meeting to serve the unexpired term.
b. Duties--The Nominations Committee shall prepare a slate of at least one and preferably two or more nominees for each position under consideration. The Committee shall publish the slate, together with the qualifications of the nominees, in the issue of the society publication immediately prior to the annual meeting of the House of Delegates.
2. Administrative Committees: Scholarship and Awards, Bylaws, Finance, and House Affairs.
a. Scholarship and Awards Committee--shall be responsible for the conduct of the award program of the Society and for reviewing and approving applications for scholarship funds for qualified students and technologists.
b. Bylaws Committee--shall examine all proposed amendments to the Articles of Incorporation, Bylaws, and Society Regulations and submit them to the Board of Directors for approval. The Bylaws Committee shall prepare and, with Board approval, submit proposed amendments to the ASCLS Bylaws.
c. Finance Committee--shall prepare the annual budget for the Society and approve budget changes for financial support of special projects. The Treasurer shall serve on this committee ex-officio.
d. House Affairs Committee--shall be appointed by the President, who shall oversee its activities during meetings of the House of Delegates. The duties shall be to maintain a list of the members eligible as delegates; to formulate procedures to control entry into the House of Delegates; be prepared at all times to certify the number of delegates seated; conduct all elections and act as tellers; and to submit a tellers report for each election and determine if a runoff election is necessary.
1. The amount of state dues shall be as follows for each class:
a. Professional: $ 10.00
b. Collaborative: none
c. Student: $ 3.00
d. Emeritus: none
e. Honorary: none
2. For the professional membership category only, the first year of ASCLS-OK dues are one-half of the above. ASCLS-OK will also pay one-half the required first year dues of ASCLS. To qualify, the new professional member applicant must have been an ASCLS student member. The application must be processed, within twelve months following graduation from a structured program recognized by this Society, by mailing the membership form and dues to the ASCLS-OK Treasurer who will forward the form and the required ASCLS dues to the ASCLS Executive office.
A. Elective Committees: The members of the Nominations Committee shall be elected. The Nominations Committee shall consist of four professional or emeritus members, two elected annually by the House of Delegates for a term of two years; members may serve two consecutive terms. No elected officer or director may serve on Nominations. The qualifications and duties of the Nominations Committee shall be as defined in the Society Regulations.
B. Administrative Committees: There shall be the following administrative committees: Scholarship and Awards, Bylaws, Finance, and House Affairs. With the exception of the House Affairs committee, each committee shall consist of three members, one appointed annually by the President for a three year term. The chairmen shall be appointed by the President. The duties of these committees shall be as defined in the Society Regulations. The Board of Directors and/or the House of Delegates may assign other duties to the administrative committees as needed.
C. Special Committees: Special (ad hoc) committees may be authorized by the House of Delegates or Board of Directors. Committee members shall be appointed by the President unless otherwise specified in the authorization.
The Board of Directors or the House of Delegates may, by a majority vote, retain an attorney-at-law for the Society.
1. Copies of amended Articles of Incorporation, Bylaws, and/or Society Regulations shall be filed with the chairman of the ASCLS Bylaws Committee (2 copies), the ASCLS Executive Office, and the Oklahoma Secretary of State (when necessary), within three months of adoption.
2. The Bylaws Committee may, with the approval of the Board of Directors and the ASCLS Bylaws Committee, make changes necessary to bring the Bylaws of this Society into compliance with amendments to the Bylaws of ASCLS, adopted at the annual meeting of the ASCLS House of Delegates.
3. The House of Delegates may, by two-thirds of votes cast, order a complete revision of these Bylaws to be presented at the next House. Adoption of such revision shall require approval of the Board of Directors, the ASCLS Bylaws Committee, and two-thirds vote of the House of Delegates.
Board of Directors
A. Composition: The Board of Directors shall consist of the President, President-elect, Secretary, Treasurer, immediate past President, Student Director, First Year Professional and four Directors elected at-large from the membership.
B. The Board of Directors shall represent this Society when the House of Delegates is not in session and shall be vested with the properties and funds of the Society. The Board shall approve the financial institution(s) for deposit of all society funds. No act or function of the Board may be inconsistent with the Articles of Incorporation and/or Bylaws or with any action taken by the House of Delegates.
C. Quorum: The President or President-elect and four other voting members of the Board of Directors shall constitute a quorum.
D. The Board of Directors shall appoint the Webmaster and shall approve the bank of deposit for the society.
E. The Board of Directors shall meet no less than twice yearly; one meeting shall be immediately before the annual meeting of this Society. The President or any two other Board members may call additional meetings provided two weeks’ notice stating purpose, agenda, and place of the meeting is given.